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Tenant Coordinator

Tysons Corner Center
Posted May 24, 2019

Position Description:

As a member of the Tenant Coordination team, the Tenant Coordinator is responsible for overseeing the review and approval of tenant store designs and plans. The Tenant Coordinator position is an entry level role. A Tenant Coordinator will assist more senior members of the team with the responsibilities outlined below. With the assistance of a mentor, the Tenant Coordinator will oversee tenant improvement construction projects at operating centers, collaborating with the other disciplines to open businesses on time with the fewest difficulties.

Essential Job Functions:

•Understand and enforce Tenant Coordination processes, procedures, and standards for management, quality, and efficiency in tenant design, construction, and life safety.
•Review tenant lease construction exhibits.
•Work with Leasing to provide support and develop the relationships necessary to handle all of tenant needs as it relates to planning, budget, design, and construction.
•Work with other AVPs, Senior Managers, and other company departments to accomplish development projects.
•Understand, enforce, and update the company technical specifications.
•Work with senior members of the team to help establish conceptual budgets for tenants where land lord work is involved. 
•Monitor, maintain, and enforce approved tenant criteria.
•Oversee that the base building has sufficient characteristics and capacities. Coordinate any changes to the base building design with Construction.
•Maintain an ongoing and comprehensive project tenant schedule.
•Assist team leader in the management of the consultants for tenant construction projects.
•Direct and manage the tenant plan check and permit process.
•Issue Requests for Proposals (RFPs) to qualified general contractors for each tenant construction project.
•Manage all tenant contractors on the project.
•Coordinate all tenant preconstruction meetings and construction meetings.
•Manage the project general contractor through the completion of construction and closeout.
•Coordinate tenant schedules and design with Development, Design, and Construction where necessary to ensure smooth flow of timely delivery and completion of tenant spaces.
•Close out tenant construction projects by providing Legal with all documents, fees, charges, lien waivers, balance reports, as built and other construction related items necessary to close out projects and return tenant allowances.
•Work hand-in-hand with mall personnel to review all tenant drawings and coordinate the tenant construction process.
•Keep master copies of documents that are sent to tenant, contractors, architects, etc. such as the tenant criteria handbook and contractor’s rules and regulations.
•Work closely with Property Management, Operations, and Leasing to coordinate the tenant construction process and facilitate timely construction projects.


•Associates Degree in Design, Architecture, or Construction Management, or minimum three years’ experience in a related field.
•Minimum one year experience working as a Tenant Coordinator in the retail shopping center industry, or an equivalent experience in the design or construction industries.
•Ability to read and comprehend construction drawings.
•Architectural background and sense of style and design are necessary.
•Construction background is preferred.
•Must be willing to travel between local properties, with some out of state.
•Experience working on AutoCAD is preferred.
•All applicants must be able to perform the essential functions of the position, including corresponding core job requirements, with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities (and others in accordance with applicable law) to perform the essential functions of the job, consistent with applicable laws and Company policy.